1. Purpose​‌‌​​​‌‌

Digital 3000 uses artificial intelligence (AI), automation technologies and large language models to support business analysis, reporting, content creation, automation, research and service delivery.​‌‌​​​‌‌

This Policy establishes the principles governing the responsible, secure and ethical use of AI within Digital 3000.​‌‌​​​‌‌

This Policy applies to all employees, contractors, consultants and third-party providers acting on behalf of Digital 3000 Ltd.​‌‌​​​‌‌

2. Guiding Principles​‌‌​​​‌‌

Digital 3000 is committed to using AI in a manner that is:​‌‌​​​‌‌

• Responsible​‌‌​​​‌‌
• Ethical​‌‌​​​‌‌
• Transparent​‌‌​​​‌‌
• Secure​‌‌​​​‌‌
• Human-led​‌‌​​​‌‌
• Compliant with applicable laws and regulations​‌‌​​​‌‌

AI is intended to support human decision-making, not replace it.​‌‌​​​‌‌

3. Permitted Uses​‌‌​​​‌‌

Approved AI technologies may be used to support:​‌‌​​​‌‌

• Business analysis​‌‌​​​‌‌
• Founder System Audit™ assessments​‌‌​​​‌‌
• Founder Freedom Score™ reporting​‌‌​​​‌‌
• Founder Reviews™​‌‌​​​‌‌
• Content creation​‌‌​​​‌‌
• Marketing activities​‌‌​​​‌‌
• Research and insight generation​‌‌​​​‌‌
• Report drafting​‌‌​​​‌‌
• Data analysis​‌‌​​​‌‌
• Process automation​‌‌​​​‌‌
• Workflow development​‌‌​​​‌‌
• Software development assistance​‌‌​​​‌‌
• Meeting summaries​‌‌​​​‌‌
• Documentation and note-taking​‌‌​​​‌‌

All outputs remain subject to human review.​‌‌​​​‌‌

4. Prohibited Uses​‌‌​​​‌‌

The following activities are prohibited:​‌‌​​​‌‌

• Generating fraudulent, misleading or deceptive content​‌‌​​​‌‌
• Circumventing security controls​‌‌​​​‌‌
• Unauthorised automated decision-making​‌‌​​​‌‌
• Uploading confidential information into unapproved AI systems​‌‌​​​‌‌
• Violating intellectual property rights​‌‌​​​‌‌
• Creating discriminatory, offensive or unlawful content​‌‌​​​‌‌
• Using AI in a manner inconsistent with client agreements or legal obligations​‌‌​​​‌‌

5. Client Data and Confidentiality​‌‌​​​‌‌

Digital 3000 recognises its obligations to protect confidential and personal information.​‌‌​​​‌‌

Users must not submit the following information to public AI systems unless authorised and appropriate safeguards are in place:​‌‌​​​‌‌

• Personal data​‌‌​​​‌‌
• Special category data​‌‌​​​‌‌
• Financial information​‌‌​​​‌‌
• Employee records​‌‌​​​‌‌
• Client confidential information​‌‌​​​‌‌
• Proprietary business information​‌‌​​​‌‌
• Non-public contracts​‌‌​​​‌‌
• Security credentials​‌‌​​​‌‌

Where AI systems are used in client work, information should be anonymised or minimised wherever reasonably possible.​‌‌​​​‌‌

6. Human Oversight​‌‌​​​‌‌

AI-generated outputs may contain inaccuracies, omissions, bias or outdated information.​‌‌​​​‌‌

All AI-generated content must be reviewed by a human before:​‌‌​​​‌‌

• Publication​‌‌​​​‌‌
• Client delivery​‌‌​​​‌‌
• Business decision-making​‌‌​​​‌‌
• External communication​‌‌​​​‌‌

Responsibility for final decisions remains with the individual using the information.​‌‌​​​‌‌

7. Founder System Audit™ and Business Assessments​‌‌​​​‌‌

Digital 3000 may use AI-assisted technologies to support:​‌‌​​​‌‌

• Founder System Audit™ analysis​‌‌​​​‌‌
• Founder Freedom Score™ calculations​‌‌​​​‌‌
• Diagnostic reporting​‌‌​​​‌‌
• Business recommendations​‌‌​​​‌‌
• Insight generation​‌‌​​​‌‌

AI-generated outputs form part of a wider assessment process and do not replace professional judgement, consultation or independent decision-making.​‌‌​​​‌‌

8. Intellectual Property​‌‌​​​‌‌

Users must respect intellectual property rights when using AI tools.​‌‌​​​‌‌

AI-generated content must not knowingly:​‌‌​​​‌‌

• Infringe copyright​‌‌​​​‌‌
• Misappropriate trademarks​‌‌​​​‌‌
• Reproduce proprietary materials without permission​‌‌​​​‌‌

Digital 3000 reserves all rights relating to its methodologies, frameworks, assessments and proprietary intellectual property.​‌‌​​​‌‌

9. Approved AI Technologies​‌‌​​​‌‌

Only AI technologies that have been assessed and approved by Digital 3000 may be used for business purposes.​‌‌​​​‌‌

Assessment criteria may include:​‌‌​​​‌‌

• Data security​‌‌​​​‌‌
• Privacy protections​‌‌​​​‌‌
• Vendor reputation​‌‌​​​‌‌
• Compliance requirements​‌‌​​​‌‌
• Technical suitability​‌‌​​​‌‌

Digital 3000 may periodically review and update approved technologies.​‌‌​​​‌‌

10. Transparency​‌‌​​​‌‌

Where AI materially contributes to reports, recommendations, analyses or deliverables, Digital 3000 may disclose the use of AI-assisted technologies where appropriate.​‌‌​​​‌‌

Human oversight remains part of all client-facing services.​‌‌​​​‌‌

11. Monitoring and Compliance​‌‌​​​‌‌

Digital 3000 reserves the right to review the use of AI technologies within its business operations to ensure compliance with this Policy.​‌‌​​​‌‌

Failure to comply may result in access restrictions, corrective action, contractual remedies or termination of engagement where appropriate.​‌‌​​​‌‌

12. Contact Information​‌‌​​​‌‌

Questions regarding this Policy should be directed to:​‌‌​​​‌‌

Digital 3000 Ltd​‌‌​​​‌‌

privacy@digital3000.co.uk​‌‌​​​‌‌

General Enquiries:​‌‌​​​‌‌

info@digital3000.co.uk​‌‌​​​‌‌

13. Review​‌‌​​​‌‌

This Policy will be reviewed annually or sooner where required due to:​‌‌​​​‌‌

• Changes in legislation​‌‌​​​‌‌
• Changes in AI technology​‌‌​​​‌‌
• Regulatory developments​‌‌​​​‌‌
• Business requirements​‌‌​​​‌‌

Version:​‌‌​​​‌‌ 1.0​‌‌​​​‌‌
Last Updated:​‌‌​​​‌‌ 17 June 2026​‌‌​​​‌‌